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Farewell Email to Coworkers: 12 Templates for Your Last Day

Farewell email templates for your last day at work: to the whole company, your team, your manager, clients, and remote colleagues, with subject lines and timing advice.

· 9 min read

Farewell Email to Coworkers: 12 Templates for Your Last Day

Quick answer

The practical version

Send your farewell email on your last morning, keep it under 150 words, thank people for something specific, share how to stay in touch, and skip any commentary on why you are leaving. Send separate, shorter notes to your manager and to close teammates.

When to send it

Send the company-wide email on the morning of your last day, after your manager has announced the departure and before the afternoon when people stop reading. Send personal notes to close colleagues the day before, when there is still time for a reply and a proper goodbye.

What a good farewell email contains

A subject line that says what it is, one sentence confirming today is your last day, a genuine thank-you with at least one specific memory, how to contact you, and a warm close. That is all. Long farewell emails are skimmed; short ones are remembered.

What to leave out

Do not explain why you are leaving, name the new employer unless you want to, mention grievances, or hint at who should have done what. Do not include your personal phone number in a company-wide email; share it with the people who need it individually.

Farewell emails for remote workers

When most goodbyes will happen in chat, the email matters more. Add a photo if the culture supports it, name the people who made remote work bearable, and give people an easy way to reply. A group farewell card link in the email lets colleagues respond with a message rather than a one-line reply-all.

Keep these principles in mind

  • Send on your last morning
  • Keep it under 150 words
  • Thank people for something specific
  • Give one way to stay in touch
  • Send separate notes to manager and close teammates

Farewell email to the whole company

  1. Subject: Thank you and goodbye Hi everyone, Today is my last day. I want to thank you for four years of good work, good company, and more help than I can list. Whatever comes next, I will measure it against this team. You can reach me at [personal email] or on LinkedIn. Please do keep in touch. All the best, [Name]
  2. Subject: Signing off Hello all, After today I will be moving on from [Company]. Thank you to everyone who answered a question, covered a shift, or made a Monday better. I have learned a great deal here and will miss the people most. My personal email is [email]. I would love to hear from you. Warm regards, [Name]

Farewell email to your immediate team

  1. Subject: Last day today Team, Today is my last day, and I could not leave without saying how much I have valued working with each of you. The launch last spring, the late nights that somehow turned into jokes, and the way you all show up for each other. That is what I will remember. I am at [email] and always happy to help. Thank you for everything. [Name]
  2. Subject: Thank you, team Hi all, A short note before I log off for the last time. You made this the best team I have worked on. Thank you for the patience, the honesty, and the humour. Stay in touch: [email]. [Name]

Farewell email to your manager

  1. Subject: Thank you Hi [Manager], Before I go, I wanted to say thank you properly. You trusted me with work I did not think I was ready for, and you were straight with me every time it mattered. I am a better [role] because of the past three years. I would be glad to stay in touch, and I hope we cross paths again. With thanks, [Name]

Farewell email to clients or external partners

  1. Subject: A change of contact at [Company] Dear [Client], I am writing to let you know that [date] is my last day at [Company]. It has been a pleasure working with you on [project or account]. From [date], [Colleague name] will be your main contact and is fully briefed. Thank you for your trust and partnership. Kind regards, [Name]

Short farewell emails

  1. Subject: Goodbye and thank you Hi everyone, today is my last day. Thank you for making this a place I was glad to come to. Keep in touch: [email]. All the best, [Name]
  2. Subject: Moving on Hello all, I am leaving [Company] today. It has been a privilege. My personal email is [email]. Please stay in touch. Warmly, [Name]
  3. Subject: Farewell Team, I am signing off for the last time today. Thank you for everything. You know where to find me. [Name]

Farewell email for a remote or distributed team

  1. Subject: Logging off for the last time Hi everyone, Today is my last day. Working with people across [number] time zones has been one of the best parts of this job, and I will miss the early-morning check-ins and the late-night launch threads. If you would like to say goodbye, I have set up a card here: [card link]. My personal email is [email]. Thank you for making remote work feel like a team. [Name]

Farewell email after a short time at the company

  1. Subject: Thank you Hi all, Although my time at [Company] has been short, I have appreciated the welcome and the support. Today is my last day. Thank you to everyone who helped me settle in. Best wishes, [Name]

Frequently asked questions

When should I send my farewell email?

On the morning of your last day, after your manager has announced your departure. Send personal notes to close colleagues the day before.

How long should a farewell email be?

Under 150 words for a company-wide message. Personal notes can be longer.

Should I say why I am leaving in a farewell email?

No. Keep the reason private. Focus on thanks and how to stay in touch.

Should I include my new employer?

Only if you want to. Many people simply share a personal email and LinkedIn.

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